Back in April our Mini-Masterclass event was focused on facilitation skills - a skill every PMO professional should have. In this session we specifically focused on the planning side of facilitation.
The planning is an incredibly important part of facilitation, as that’s where the thinking has to go into exactly how we will achieve the outcomes of the task. How to break a task down into sub-tasks; decide what processes/techniques are to be used for each step; how to split the groups to make it effective, and take into account the nature of the task in terms of level of uncertainty, who will be involved and the time available.
Not enough time and thought is put into planning a session, so if we, as PMO professionals can be disciplined about doing this, it can make a huge difference in getting more successful outcomes from sessions, and better results for the project teams.
Ranjit Sidhu lead the session and introduced a high-level framework which she uses as part of the Facilitation Skills course which she regularly delivers.
Academic research tells us that project success correlates to emotional intelligence (not IQ) and consequently emotional intelligence is now recognised as a requisite skill for project managers. Anthony Mersino has written a book that provides advice on applying emotional intelligence specifically within the project management environment.
The book starts with an introduction to emotional intelligence and Mersino’s emotional intelligence framework. It explains how the reader can become more aware of their emotions and gives advice on how to control and manage those emotions. The author then explains how the reader can use emotional intelligence to manage both stakeholders and project teams.
The increasing exposure of agile methodologies has raised the subject of servant leadership (706,000 hits on Google!). However, the level of understanding of servant leadership remains low and needs to be raised if the PMO are going to gain real value from it. Gain that understanding and the link between servant leadership and the developing role of the PMO.
A few weeks ago we were at Project Challenge and we did a presentation to go alongside the new Inside PMO Report which we launched at the show too.
For those of you not familar with the Inside PMO Reports we do one a year on a topic area we know you're talking about or getting to grips with. We invite PMO Managers, who are doing a good job working on these topic areas, treat them to lunch then interrogate them. Well not quite, but we do ask loads of questions to find out how they dealt with certain things or the approach they might have taken.
We record that and after a few months of weeping whilst pulling it together in readable form, we create the report and share it with you.
In the project world, it is important to hold meetings so that problems and challenges can be discussed, and a way forward agreed. It is just as important that these meetings are documented accurately and concisely, and in a timely fashion. Have you ever been to a meeting that was not documented at all, or possibly worse than that, was documented badly?
If meeting outputs are not captured clearly and communicated, it is likely that everyone will come away from the meeting with their own slightly differing interpretations of what happened. It is also quite likely that nothing much will happen as a result of the meeting.
But minute-taking is often seen as a menial and tedious administration duty, and in the project world is often delegated to the most junior PMO person around. And effective minute-taking is harder to do (well) than it looks.
The PMO Mini-Masterclass on Marketing the PMO was all about "nicking" ideas from the marketing professionals which could help the PMO manage some of the things we often struggle with - like building and maintaining relationships with our stakeholders - or making what we do be more visible which in turn highlights the benefits of having a PMO. Here's the agenda for the evening:
Many PMOs are vulnerable to failing within the first three years of operation due to the changes that continually impact its very existence.
In this session, Robert Joslin explores the top ten key drivers of change that affect the PMO and gives insights into how practitioners can prepare for the PMO’s response to changes.
This session, based on evidence-based findings, introduces the seven core PMO principles, which form the basis of a new international PMO standard. Implementing these seven core PMO principles, within any type of PMO today, will not only underpin PMOs with a solid foundation for delivering high value services, they will also reduce the risk of adverse effects during these turbulent change periods.
Takeaways:
The importance of seven core principles underpinning PMOs
The top 10 drivers changing the PMO today
Why and how PMO principles will increase the long-term value of PMOs within an organisation
Next generation project portfolio management (PPM) is coming as organisations look for new approaches to deliver better results than the incremental improvements to existing portfolio management practices can offer.
It will fundamentally change the way organisations view projects, programs and the portfolio and will deliver a cohesive, integrated approach that involves all business functions and provides a single, portfolio driven alignment for all projects.
Takeaways:
A new way of thinking about portfolio management and an appreciation for how their organisation can improve
An awareness of the conversations that need to happen with other ‘non-traditional’ departments (HR, Finance, etc.) about the roles they need to play in a successful portfolio
A roadmap to evolve the PMO to prepare for this new philosophy of top down, all-encompassing project delivery
This session recorded at Project Challenge in London is all about what makes good PMO people effective in their work.
Over the course of the two days we also asked people to add to our wall where we asked them about their good and bad habits.
At the PMO Flashmob in November we started taking a look at PMO skills and competencies. We decided to concentrate on this area because currently there is no standard PMO competency framework (unlike project managers) and many PMO practitioners would like to change this for two reasons. One, for their own self-development and career path. Two, to help them when managing their PMOs within an organisation as it is an area that is frequently requested by their organisations.
We started off by getting the group into smaller teams. Within each team we shared the following brief presentation.
