meetings

We're delighted to have Bill join us in this PMO Book Club session and he will be specifically focusing on the running a PMO part. He'll be focusing on areas such as executive level reporting; managing PMO resources and looking at the day-to-day operations in running a PMO. It's not often we focus on the actual day-to-day operations of a PMO - setting up a PMO seems to be the one that is often in the spotlight - so it'll be good to talk about dashboards and scorecards; think about weekly checklists, and metrics and performance.

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In the project world, it is important to hold meetings so that problems and challenges can be discussed, and a way forward agreed. It is just as important that these meetings are documented accurately and concisely, and in a timely fashion. Have you ever been to a meeting that was not documented at all, or possibly worse than that, was documented badly? If meeting outputs are not captured clearly and communicated, it is likely that everyone will come away from the meeting with their own slightly differing interpretations of what happened. It is also quite likely that nothing much will happen as a result of the meeting. But minute-taking is often seen as a menial and tedious administration duty, and in the project world is often delegated to the most junior PMO person around. And effective minute-taking is harder to do (well) than it looks.

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