A large part of the role of the PMO is supporting communications and the exchange of information that regularly happens in projects, programmes and portfolios.
One of the most common supporting roles is the one the PMO provides in meetings and regardless of what level of PMO professional you are or what context you work in, you will be required to take effective notes.
Yet many of us working in PMOs are probably expected to just get on with it and receive minimal training or guidance.
In this extended article, we take you through to process and provide guidance and practical tips on becoming an ace note taker.
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- Date: January 24, 2018
- By: Ken Burrell
- Categories: PMO Skills
In the project world, it is important to hold meetings so that problems and challenges can be discussed, and a way forward agreed. It is just as important that these meetings are documented accurately and concisely, and in a timely fashion. Have you ever been to a meeting that was not documented at all, or possibly worse than that, was documented badly?
If meeting outputs are not captured clearly and communicated, it is likely that everyone will come away from the meeting with their own slightly differing interpretations of what happened. It is also quite likely that nothing much will happen as a result of the meeting.
But minute-taking is often seen as a menial and tedious administration duty, and in the project world is often delegated to the most junior PMO person around. And effective minute-taking is harder to do (well) than it looks.
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