Sign Off Contractor Timesheets
Service Description
Validate time on the contractor invoices matches the time approved within the time sheeting system
What the service provides for the customer
- This ensures the correct costs for contractors is charged to the relevant projects, programmes, or portfolio
Why is this service being offered to the customer?
- Resources may work across multiple projects and programmes and no individual project or programme manager has a consolidated view of overall usage within the organisation
How PMO will apply this service
| Supplier | Input | Process | Output | Customer |
|
Timesheeting System (PMO) Contractors/ Agencies |
Consolidation of Approved Time Contractor/ Agency Invoice |
Validate time on invoice matches approved time in the system |
Approved Invoice |
Project/ Programme/ Portfolio Manager Contractor/ Agencies |
How the PMO will measure the value of this service
- Number of discrepancies between time booked to a project and costs allocated
- Timely payment of contractors
Criteria when the PMO will use this service
- When contractors work across multiple projects and programmes
- Invoices are not sent directly to the project/ programme/ portfolio managers
Helpful hints for the PMO when delivering the service
- Invoices may be grouped at Agency level covering several contractors
- NB this is receipting of the invoice NOT approval of time booked in the time sheeting system which is the responsibility of the project or programme manager
PMO Capabilities to fulfil this service
| Competencies | Techniques and Generic Tools |
|
Financial Management P3M Administration Resource Management |
Finance system Procurement system |
Related Services
-
Chase missing timesheets
-
Financial reporting
-
Financial forecasting
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