Sign Off Contractor Timesheets
Service Description
Maintain the timesheeting system for use by the delivery teams.
What the service provides for the customer
- The ability to analyse actual time booked against each project activity
- The ability to compare actual time vs planned effort
- Calculation of costs to be charged to the project or programme
- Access to actual historical data for project planning and forecasting
Why is this service being offered to the customer?
- To provide accurate project costing
- To improve project estimating and forecasting
How PMO will apply this service
Supplier | Input | Process | Output | Customer |
PMO Project/ Programme/ Portfolio HR |
Timesheeting System Project Plans People data |
Add/ remove users Add/ remove resources Add/ remove projects Apply updates |
Updated Timesheeting tool |
Project/ Programme/ Portfolio Managers and Teams Finance HR PMO |
How the PMO will measure the value of this service
- % of resources in the Timesheeting system
- Time taken to set up users and projects
- User complaints
Criteria when the PMO will use this service
- When there isn’t a corporate time recording system that records time on specific activities (eg a flexi time recording system/ clocking in system)
Helpful hints for the PMO when delivering the service
- Provide user instructions for the timesheeting system as part of induction
- Where possible, set up automated reminders and notifications
- Consider integration with HR and Finance systems and processes (remembering what the source and quality of the master data)
- Remember to update individual data when moving team, promotion etc
PMO Capabilities to fulfil this service
Competencies | Techniques and Generic Tools |
Information Management Resource Management P3M Tools |
Timesheeting System |
Related Services
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Chase missing timesheets
-
Sign off contractor timesheets
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