Sign Off Contractor Timesheets


Service Description

Maintain the timesheeting system for use by the delivery teams.

What the service provides for the customer

  • The ability to analyse actual time booked against each project activity
  • The ability to compare actual time vs planned effort
  • Calculation of costs to be charged to the project or programme
  • Access to actual historical data for project planning and forecasting

Why is this service being offered to the customer?

  • To provide accurate project costing
  • To improve project estimating and forecasting

How PMO will apply this service


Supplier Input Process Output Customer


Project/ Programme/ Portfolio


Timesheeting System

Project Plans

People data

Add/ remove users

Add/ remove resources

Add/ remove projects

Apply updates

Updated Timesheeting tool

Project/ Programme/ Portfolio Managers and Teams




How the PMO will measure the value of this service

  • % of resources in the Timesheeting system
  • Time taken to set up users and projects
  • User complaints

Criteria when the PMO will use this service

  • When there isn’t a corporate time recording system that records time on specific activities (eg a flexi time recording system/ clocking in system)

Helpful hints for the PMO when delivering the service

  • Provide user instructions for the timesheeting system as part of induction
  • Where possible, set up automated reminders and notifications
  • Consider integration with HR and Finance systems and processes (remembering what the source and quality of the master data)
  • Remember to update individual data when moving team, promotion etc

PMO Capabilities to fulfil this service


Competencies Techniques and Generic Tools

Information Management

Resource Management

P3M Tools

Timesheeting System

Related Services

  • Chase missing timesheets

  • Sign off contractor timesheets

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