Define and Maintain Role Access Requirements
Service Description
Define and maintain tool access requirements for each role defined in the delivery framework.
What the service provides for the customer
- Detailed list of P3M systems access requirements for each role, in line with corporate IT security policy
Why is this service being offered to the customer?
- To maintain confidentiality, integrity, and availability of information in line with the corporate IT security policy
- To provide project and programme managers with potential cost information for the Business Case
- To provide an understanding of the lead time required for access from project start up
- To allow IT to forecast systems usage
How PMO will apply this service
Supplier | Input | Process | Output | Customer |
PMO |
Tools and content IT Security Policy Role Profiles |
Map role profile tools based on data requirements |
Access requirements per role |
Project, Programme and Portfolio Managers IT |
How the PMO will measure the value of this service
- Number of additional requests for tool access through the life of the project or programme
- Usage (particularly non-usage)
Criteria when the PMO will use this service
- Where there are multiple P3M tools that are used across multiple projects and programmes
- Where there are licensing implications
- Where confidentiality and data integrity are required
Helpful hints for the PMO when delivering the service
- Keep up to date as new P3M systems are introduced
- Keep up to date as role definitions evolve in the delivery framework
- Validate requirements against any tailoring of roles within a project or programme
- Consider making some tools optional
- Consider differentiating between employed and 3rd party access requirements
- Explicitly highlight budgetary impacts of licences eg MSP, Visio, Power-BI etc
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PMO Capabilities to fulfil this service
Competencies | Techniques and Generic Tools |
Information Management P3M Tools P3M Delivery Framework |
Mapping Analysis |
Related Services
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Manages project management tools (systems admin)
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